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Point  of  Rental Essentials provides cloud-native rental management software that helps small and growing rental businesses manage inventory, rentals, payments, and reporting. It automates reservations, billing, and maintenance tracking, supports online bookings with an e-commerce storefront, integrates with QuickBooks, and scales seamlessly as operations grow.

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More than 1200 companies have used Essentials to build their rental operations, like:

Everything You Need When You Need It

  • Cloud-native, scalable platform: Ideal for small to growing rental businesses with minimal setup.
  • Inventory & order management: Track inventory, incoming/outgoing items, kits, upsells, and subrentals in real time.
  • Paperless processes: Digitally manage contracts, insurance certificates, signed documents, damage waivers, and signatures.
  • Integrated payments and e-commerce: Launch an SEO-friendly storefront, accept bookings 24/7, process payments, and reduce cart abandonment.
  • Accounting integration: Automate billing and invoicing, sync with QuickBooks Online, Sage, and more.
  • Customizable contracts & smart workflows: Use customizable contract templates, auto-cancel old quotes, and tag paid transactions for visibility.
  • SMS Notifications: Enable transaction-based alerts for customers and staff for key events like reservations, payment receipts, and invoice reminders.

How Essentials Works

Track & Manage Inventory

Do you know where your inventory is? How about where it will be? Essentials’ intuitive inventory management can help you manage everything coming and going through your doors, from rentals to sale items.

Realtime visibility into day-to-day ops

Track POs, subrentals, and missed rentals

Eliminate overbooking challenges

Manage kits/packages & upsell add-ons

Describe items in a click with AI supercharger

Paperless Rentals

Cut down on wasted time and resources while maintaining critical documentation, like customer certificates of insurance, signed contracts, and delivery signatures. Essentials stores the information you need and makes it easily accessible, anytime.

Damage Waivers

Secure payment info

Contract signatures

Storing/tracking customer COIs

Online Rentals & eCommerce

Turn customers’ online searches into business with a customized, SEO-friendly storefront that show off your inventory and allow customers to book rentals 24/7.

Let’s get you in the right software.

1. Fill out the form and set up a quick call.

2. We'll work together to find the software that fits you.

3. You’ll get set up and never look back!

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But That's Not All...

Finance & Accounting

Got your money on your mind? Essentials integrates with Quickbooks Online, Sage, and other leading accounting software platforms. In-store or online, you can take payments via cash, credit, or invoice.

Automate invoicing and payment tracking

Long-term rentals/continuation billing

Metered tracking & billing

Business Analysis

Intelligent decisions are based on data. Essentials takes your business data and shares it with you in a way that allows you to act on it with nearly 100 available reports.

Inventory reports like utilization, maintenance due, damage, etc.

General reports like ROI, inactive items, income by day/stock/category

Transaction reports to help you pull picklists, deliveries, and subrentals

Accounting reports for work with your accounting software

Point of Rental Essentials vs Other Rental Software Solutions

Feature Comparison

Capability Point of Rental Essentials Most Competitors
Scalability & Deployment Cloud-native with easy setup and growth-ready pricing Often local-install; scaling requires additional costs
Inventory & Order Management Real-time inventory tracking, kits, upselling, subrentals Basic inventory tools, limited for multi-item tracking
Paperless Documentation Onboard insurance, contracts, signatures, waivers digitally Often require physical documents or external systems
E-commerce & Online Booking SEO-friendly storefront, online booking, self-serve portal Minimal or no integrated e-commerce fallback relying on manual processes
Accounting & Payments Integrated with QuickBooks, Sage; automates billing & payments Typically require third-party billing or manual syncing
Reporting & Workflow Customization Wide reporting options, customizable contracts, tags Limited reports, rigid workflows without customization
Notifications Supports SMS and email alerts for staff and customers Frequently limited to email-only or no alert capability

Meet The Companies
Growing With
Essentials

Discover how people are joining the future of rental.
Discover More Stories

Spokes Bicycle Rentals

The Quick Return feature allows us to do [return items into the system] efficiently. Similar to the Kiosk feature, it helps us serve our customers quickly. Competition chips into your market share if you don’t get people moving quickly.

– Tim Quarles

Read Their Story

[Customers] pay online, they book online, we have had no issues with it and our customers just love it.

Bryan Coons
Wilson’s Rental & Landscape Supply

It is very modern, and very user-friendly... and it’s cloud-based, which is a nice training aspect.

Kim Kim
EPIC Event Rental

Any company can go in and instantly log into this program, punch in your information, and it’s turnkey.

Nick Albarado
Rental Solutions, Inc.

One for Essentials

Essentials is for everyone in your organization. One, our mobile app, empowers your drivers and yard staff, allowing for quick inspections, condition photos, delivery route updates, and more.
See The Power of One

Many ways to use Essentials

So let's get you a personal Essentials experience

1. Fill out the form and set up a quick call.

2. We'll work together to find the software that fits you.

3. You’ll get set up and never look back!

Book My Demo