#1 Rental Ops Platform

Track inventory, manage prices & add-ons, send invoices, and generate reports—across multiple locations. Let customer book rentals online.

Screens shown are representative. Actual interface may vary based on configuration and modules.

4.3(150 reviews)

“View equipment from multiple stores at once. We are able to capture more income. Game changer.”

Richard S. Service Manager
“The gold standard of rental software. Feature rich. Wonderful system to manage rental availability.”

Daryl S. Sales Team Leader
“Allows us to better track our inventory and communicate easier. We stay ahead of our competitors.”

Christina P. Controller
“Our business has grown volumes. POR helped us with the expansion. Now our stores run smoothly.”

Beverly S. Secretary
“Being able to view our largest rental items & day to day sales has helped us grow our business.”

Marlene W. President
“Best decision for our company. Whether you are a big firm or a very small firm like mine, this software is a must.”

Wendy B. CFO
“As an expanding business, it has made managing multiple depots easier & streamlined our business.”

Amy G. Director
“This software really was a turning point in our company’s growth and is something I wish we’d done sooner.”

Pamela B. Owner
“Way more robust than our previous software. Overall a solid product that offers us growth.”

Sam R. Owner operator

Everything You Need When You Need It

Cloud-native, scalable platform: Ideal for small to growing rental businesses with minimal setup.
Inventory & order management: Track inventory, incoming/outgoing items, kits, upsells, and subrentals in real time.
Paperless processes: Digitally manage contracts, insurance certificates, signed documents, damage waivers, and signatures.
Integrated payments and e-commerce: Launch an SEO-friendly storefront, accept bookings 24/7, process payments, and reduce cart abandonment.
Accounting integration: Automate billing and invoicing, sync with QuickBooks Online, Sage, and more.
Customizable contracts & smart workflows: Use customizable contract templates, auto-cancel old quotes, and tag paid transactions for visibility.
SMS Notifications: Enable transaction-based alerts for customers and staff for key events like reservations, payment receipts, and invoice reminders.

How Essentials Works

Track & Manage Inventory

Do you know where your inventory is? How about where it will be? Essentials’ intuitive inventory management can help you manage everything coming and going through your doors, from rentals to sale items.

Realtime visibility into day-to-day ops

Track POs, subrentals, and missed rentals

Eliminate overbooking challenges

Manage kits/packages & upsell add-ons

Describe items in a click with AI supercharger

Paperless Rentals

Cut down on wasted time and resources while maintaining critical documentation, like customer certificates of insurance, signed contracts, and delivery signatures. Essentials stores the information you need and makes it easily accessible, anytime.

Damage Waivers

Secure payment info

Contract signatures

Storing/tracking customer COIs

Online Rentals & eCommerce

Turn customers’ online searches into business with a customized, SEO-friendly storefront that show off your inventory and allow customers to book rentals 24/7.

Let’s get you in the right software.

But That's Not All...

Finance & Accounting

Got your money on your mind? Essentials integrates with Quickbooks Online, Sage, and other leading accounting software platforms. In-store or online, you can take payments via cash, credit, or invoice.

Automate invoicing and payment tracking

Long-term rentals/continuation billing

Metered tracking & billing

Business Analysis

Intelligent decisions are based on data. Essentials takes your business data and shares it with you in a way that allows you to act on it with nearly 100 available reports.

Inventory reports like utilization, maintenance due, damage, etc.

General reports like ROI, inactive items, income by day/stock/category

Transaction reports to help you pull picklists, deliveries, and subrentals

Accounting reports for work with your accounting software

Point of Rental Essentials vs Other Rental Software Solutions

Feature Comparison

Capability	Point of Rental Essentials	Most Competitors
Scalability & Deployment	Cloud-native with easy setup and growth-ready pricing	Often local-install; scaling requires additional costs
Inventory & Order Management	Real-time inventory tracking, kits, upselling, subrentals	Basic inventory tools, limited for multi-item tracking
Paperless Documentation	Onboard insurance, contracts, signatures, waivers digitally	Often require physical documents or external systems
E-commerce & Online Booking	SEO-friendly storefront, online booking, self-serve portal	Minimal or no integrated e-commerce fallback relying on manual processes
Accounting & Payments	Integrated with QuickBooks, Sage; automates billing & payments	Typically require third-party billing or manual syncing
Reporting & Workflow Customization	Wide reporting options, customizable contracts, tags	Limited reports, rigid workflows without customization
Notifications	Supports SMS and email alerts for staff and customers	Frequently limited to email-only or no alert capability

Meet The Companies
Growing With
Essentials

Discover how people are joining the future of rental.

Spokes Bicycle Rentals

The Quick Return feature allows us to do [return items into the system] efficiently. Similar to the Kiosk feature, it helps us serve our customers quickly. Competition chips into your market share if you don’t get people moving quickly.

– Tim Quarles

One for Essentials

Essentials is for everyone in your organization. One, our mobile app, empowers your drivers and yard staff, allowing for quick inspections, condition photos, delivery route updates, and more.

Many ways to use Essentials

So let's get you a personal Essentials experience

Frequently Asked Questions

What is Essentials and who is it designed for?

Essentials is a cloud-native rental management software tailored for small to midsized established and growing rental businesses. It helps manage inventory, rentals, payments, and reporting while scaling with your business needs.

What key features does Essentials include?

Essentials offers automated reservations and billing, maintenance tracking, a customizable ecommerce storefront for online rentals, integrations with accounting solutions like QuickBooks and Sage, and a library of reporting tools for operational visibility.

Can I take online bookings and customize a storefront?

Yes. You can create an SEO-friendly ecommerce storefront where customers can browse inventory and book rentals 24/7. Features include damage waiver capture, contract signatures, and storing certificates, all supporting a paperless workflow.

Which accounting systems does Essentials integrate with?

Essentials integrates with QuickBooks Online, Sage, and other leading accounting platforms. It supports payment processing via cash, credit, or invoice and automates invoicing and billing, including meter-based and long-term rentals.

What kind of reporting and analytics are available?

You get access to nearly 100 prebuilt reports, including inventory utilization, maintenance, inactive items, ROI analysis, picklists, delivery logs, and accounting summaries, so you can act on data efficiently. We’ll even help you find the right reports in Essentials with AI.

Does Essentials include mobile capabilities and integration with POR One?

Yes, Essentials works with the POR One mobile app, enabling drivers and yard staff to perform inspections, capture condition photos, update delivery routes, and more, all in real time.

What is “Smart Suggestions” and how does it help my business?

Smart Suggestions is a machine-learning feature that recommends additional rental or sale items directly in your online store. It analyzes rental behavior trends to suggest items customers often rent together, boosting add-on revenue and improving customer satisfaction.

#1 Rental Ops Platform

Everything You Need When You Need It

How Essentials Works