<\/p>\n
But at the end of the day, all our \u201creasons\u201d are just another word for \u201cexcuses\u201d.<\/p>\n
<\/p>\n
We wouldn\u2019t hire employees to sit around and do nothing 24\/7, so why invite these wastes of space, time, and money into our offices so they can sit there?<\/p>\n
![\"Neatly](\"https:\/\/www.point-of-rental.com\/wp-content\/uploads\/2025\/04\/Shelves-boxes-workbench-1.jpg\")
<\/p>\n
Rental Parts Stocking Tips<\/h2>\n
Let\u2019s start by picturing parts availability in an ideal world: The perfect situation is not having anything stored on-hand, but always having exactly the part you need, the second you need it.<\/p>\n
<\/p>\n
You\u2019d have zero downtime due to waiting on parts while maximizing your shop space.<\/p>\n
<\/p>\n
Unfortunately, this isn\u2019t an ideal world, so let\u2019s figure out what we need to get as close to that ideal as possible.<\/p>\n
- \n
- You\u2019ll need to be able to trust your suppliers.<\/strong> The more you work with companies that have a strong supply chain and quick turnaround times, the easier it is to plan ahead. COVID-level supply line disruptions are few and far between; you don\u2019t need to live like that for the rest of your life.<\/li>\n
- You\u2019ll standardize your fleet.<\/strong> Instead of having 500 different suppliers with their own made-especially-for-this-one-machine parts, you\u2019ll have a handful of suppliers, all with those great supply chains and customer service we just mentioned.<\/li>\n
- You\u2019ll need some digital tools.<\/strong> Different parts need to be replaced at different rates, depending on what machine they work with, the rate of wear, how often items are being rented, etc. Even the best technician has no chance of remembering the replacement intervals on every part for every machine you own (we\u2019re assuming you rent several different machines).<\/li>\n
- Use those digital tools to identify the parts that you need to stock.<\/strong> This is the one excuse we can accept: There are some parts that you\u2019re constantly replacing (filters, belts, hoses, etc.), and it makes sense to have some of these on hand. Utilization is important. But you probably need fewer of them than you have right now.<\/li>\n
- Order even those parts only when supplies are running low.<\/strong> Ordering a \u201clifetime supply\u201d of any product doesn\u2019t work out well for anyone. First, you\u2019re wasting a ton of space, then you tend to run out well before your life is over. Stick to ordering enough that you\u2019ll have them on-hand but you can maintain them in a reasonable amount of space.<\/li>\n<\/ol>\n
![\"A](\"https:\/\/www.point-of-rental.com\/wp-content\/uploads\/2025\/04\/55120-shelves-tools-and-aisles-in-warehouse-2023-11-27-05-00-17-utc-1.jpg\")
<\/p>\nTools You Can Use For Smarter Parts Stocking<\/h2>\n
There are a few tools within your rental management software that can help you minimize wasted storage while maximizing your uptime.<\/p>\n
Reporting<\/h3>\n
Reporting<\/a> helps you identify which parts you\u2019re using most often so you can determine the items you need to have on hand. In addition to your overall utilization reports, you can look at data in other ways to get even more accurate forecasting.<\/p>\n
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Seasonal trends<\/h4>\n
If you live in the Northern U.S. and Canada, you\u2019ll need more snowblower parts in winter and more lawn care equipment in the summer; using year-over-year utilization reports, you\u2019ll be able to identify exactly when \u201cbusy season\u201d for a type of equipment is going to hit so you\u2019re ready for it.<\/p><\/blockquote>\n
Service Intervals<\/h3>\n
By setting up your servicing intervals for each piece of equipment and tracking the number of each item you have, it becomes easier to see how many belts, hoses, and filters it makes sense to order each month.<\/p>\n
Dynamic Reordering<\/h3>\n
Dynamic Reordering is an easy way to see all the items you\u2019ve sold and\/or used in a given period of time, helping you re-stock with a reasonable amount of inventory. You can even dynamically order from an individual purchase order.<\/p>\n
SmartEquip<\/h3>\n
SmartEquip<\/a> helps you quickly and easily identify what parts need to be replaced in almost any piece of equipment. It also integrates with a lot of rental management systems, like Point of Rental\u2019s Expert and Elite<\/a>, to create purchase orders for those items automatically, so you can get them as quickly as possible.<\/p>\n
<\/p>\n
If you\u2019re not going to use it in the next 30 days, it shouldn\u2019t be in your shop.<\/strong> Put your excess space to work for you instead of filling it with one more thing to wade through when you\u2019re trying to find the right part.<\/p>\n","protected":false},"excerpt":{"rendered":"
We\u2019ve all done it. When I worked in the event industry, there was one year where people started asking about gold flatware. We jumped to stay ahead of the trend, purchasing over 1,000 pieces of gold place settings to match our existing gold-band plates. The fad never fully materialized, and after eight years, we […]<\/p>\n","protected":false},"author":17,"featured_media":69895,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[100],"tags":[],"class_list":["post-69910","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-rental-industry-gb"],"aioseo_notices":[],"aioseo_head":"\n\t\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t
- You\u2019ll standardize your fleet.<\/strong> Instead of having 500 different suppliers with their own made-especially-for-this-one-machine parts, you\u2019ll have a handful of suppliers, all with those great supply chains and customer service we just mentioned.<\/li>\n