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Construction Equipment Rental

Manage every aspect of your construction/heavy equipment rental fleet with confidence and accuracy. Enhance profits by controlling costs and maximizing fleet utilization.

Our intuitive software allows your front line employees to be rental experts. The difference between success and failure is having the right tools, systems, processes, and information throughout your organization. Point-of-Rental^TM Systems brings confidence and support to any operation allowing owners and managers to focus on what matters.

Innovative and Flexible Design

• Intuitive and easy to learn (new employees will be writing contracts in minutes).
• The system adapts to your business rules.
• Customizable proposals, contracts, invoices, and statements.
• Annual software enhancements keep you on the cutting edge of technology.

Marketing Tools That Deliver Results

• How much revenue do your yellow page ads, website, or trade shows deliver to your bottom line? We show you!
• Effortlessly create email lists and marketing campaigns.
• Target marketing campaigns to customers by specific demographics.
• Efficiently communicate new inventory to customers.

Comprehensive Contract Management

• Track all customer contact (email, phone, and in person).
• Task Management - Promoting timely follow-up with automatic reminders and task assignments.
• Deliver professional looking proposals by print, email, or fax.
• Allow your customers to initiate a quote from your website (anytime, anywhere).
• Allow customers to make off-rent requests directly from your standard or mobile website.
• Assign job sites and track details about them.
• Salesman notifications can be setup to communicate status changes or off-rent requests. Notifications can be sent by email or text message.

Manage Rental Rates and Maximize Profits

• Increase profits through suggested item kits and/or auto kits that prompt sales staff to add-on items.
• Control machine attachments pricing through kits. Protect your business from expensive mistakes.
• Control rental rates by item, item category, customer, customer type, jobsite/venue, or location.
• Set rental rates by a date range to accommodate seasonal promotions.
• Create special rental rates by the day of week to promote mid-week rentals.
• Extensive security allows you to control discounting and price changes by employee.

Inventory Control

• Receive real-time overbooking notifications while writing quotes or reservations. Know where your equipment and attachments are at all times.
• Critically low rental inventory can be quickly identified to avoid lost opportunities.
• Intuitive multi-location transfers reduce expensive purchases or subrentals.
• Resolve overbookings by planned purchases and/or subrentals.
• Quickly identify overstocked or inactive rental and sale items.
• Physical inventory counts are entered into the system by warehouse personnel and approved by a manager to finalize and update quantities.
• Inventory can be managed through barcode scanning. Barcodes can be printed directly from the system (no additional software is required).
• Re-order levels can be set by item to automate Purchase Orders.
• Purchase Orders can be created based on historical sales to accommodate for seasonality.
• Import parts lists from your vendors to easily add and manage inventory.
• Automatically update parts pricing in the system when vendor pricing changes.

Integrated Maintenance, Repairs, and Work Orders

• Create and manage maintenance schedules based on OEM requirements to eliminate down time and maximize ROI.
• Service managers can control work flow on Out-of-Service equipment while maximizing utilization.
• Parts and labor can be charged to the repair of any asset, allowing for accurate ROI reporting.
• Enter multiple warranties on an asset. Get warranty notifications when putting equipment Out-of-Service.
• Track warranty recoveries.
• Manage customer-owned equipment that you repair in your shop or on-site..
• Offer and manage maintenance schedules on customer-owned equipment.

Manage Truck Loading and Routing

• Visual planning and routing is optimized through map views that display each stop for validation.
• On-time routing. To promote on-time routing, the system will recognize and highlight any contract that will arrive late or early during the planning process.
• Truck loading manifests by total truck content or stop by stop to allow for proper placement on the truck.
• Customer service can accurately quote estimated delivery/pickup times based on the dispatcher's plan.
• Single-click driver packets include all necessary documents (route overview, map overview, directions, contracts, attachments, item instructions, etc.) and print in order by stop.
• Routes can be adjusted on the fly and additional stops pushed to a route at anytime.

GPS Integration in Delivery Vehicles

• Stop details can be uploaded directly to the GPS unit, allowing drivers to simply select a stop and the GPS navigation will route them.
• Real-time estimated arrival, actual arrival, and actual departure time stamps allow dispatchers to recognize when a plan may not be working and make proactive customer notifications or route adjustments.
• Customer service can see, in real-time, how a route is progressing and get updated arrival estimations directly from the contract.
• Messages can be sent to a GPS unit in any vehicle.
• Truck locations are displayed on maps in the Dispatch Center. You can view a single truck or all trucks.
• Use interactive maps to see and assign available off-rent pickups in an area when a delivery truck clears its delivery route.

Closing and Billing

• Control item availability (availability delay, equipment inspection, contract closing). We put you in control.
• Long term rentals are managed and invoiced effortlessly through Continuation Billing.
• Long term rentals can be billed at any point in the monthly cycle (advanced, mid month, end of month, etc.).
• 100% Accurate Invoicing
• Invoices and Statements can be emailed, faxed, or printed based on your customer's preference.

Analysis Reporting and Data Mining

• Inventory, Customer, Transaction, and Marketing Analysis and Trends.
• Override analysis allows management to review employee actions in the system.
• 400+ reports built into the system.
• Open connectivity allows 100% access to your data from other programs.
• Schedule automatic delivery of reports by file, email, or fax.

Accounting

• Accounting integration with all popular accounting packages (QuickBooks, Peachtree, MAS, Microsoft Dynamics, and others).
• Full accounts receivable integration within the system eliminates double entry errors.
• Purchase Order module exports invoices to popular accounting packages eliminating double entry.
• Five depreciation schedules; depreciation module calculates and posts G/L entries to your accounting package.
• Invoices and Statements can be emailed, faxed, or printed based on your customer's preference.

Point-of-Rental^TM Systems is a 100% Microsoft Windows® based Rental Management solution offering an intuitive, easy to learn user interface while adding immediate value to your business.